Health & Safety and Risk Assessments Policy

Salem Congregational Chapel, Martin Top

Health & Safety and Risk Assessments Policy 2021

Contents

Page                Subject                       

   1                   Introduction

   2                   Fire Procedure

   2                   Fire Safety

   3                   First Aid

   4                   Safeguarding

   4                   Miscellaneous Risks

   5                   Insurance

   5                   Landlord Gas and Electrical Safety Certificates

   6                   Activity Risk Assessments

   6                               Events in the Chapel

   7                               Events in the Upper Room

   8                               Groups from outside the Church (supplementary conditions)

   9                   Appendix A – Fire Procedure

  10                  Appendix B – The ‘Responsible Person(s)’

  11                  Appendix C – Poster – Emergency 999 Calls

 

Introduction

This policy will be reviewed on a regular basis (maximum period of 24 months)

 

This document was last revised in February 2021, was agreed by the Trustees after their March 2021 meeting, and was accepted by the Church Members at their April 2021 meeting.

 

The ‘Responsible Person(s) – see Appendix B for more details – will be:

  • The Chair of the Trustees (currently Roy Porter)
  • Two Trustees (currently Herbert Moorhouse and Andrew Kay)

 

The Pastor (currently Alan Marsden) will be included in the circulation of any relevant communications between or by the ‘Responsible Person(s)’

 

Any queries and/or suggestions about the policy should be addressed to Andrew (Andy) Kay (Deacon/Trustee).

 

Note: This version of the policy is a major upgrade to the original basis – the 2018 ‘Risk Assessments Policy’. As such, a number of elements are new and have yet to be put into practice; these elements are indicated by a hash sign (#); they will be introduced over a short period of time via liaison between the Responsible Person(s) and the relevant individual(s).

 

(#) The Responsible Persons will be considered, for the wider purposes of this policy to be the Policy Leads.

 

(#) It is expected that the ‘Activity Risk Assessments’ will be read - and applied – by the Leaders of the relevant groups.

 

 (#) A copy of the policy will be maintained on the Church website. A hard copy may be requested via the Church Secretary.

 

Fire Procedure

The Fire Procedure (see Appendix A) will be reviewed and accepted as part and parcel of the review and acceptance of this policy. (It was previously reviewed and adopted as a separate item).

 

(#) It will be displayed prominently around the Church premises and will be included on the Church website.

 

Fire Safety

This section is based on the Regulatory Reform (Fire Safety) Order 2005, otherwise known as the Fire Safety Order.

 

Its purpose is to identify the expected outcomes from the Fire Risk Assessment.

 

Risk

Assessment

Fire Risk Assessment

(#) The Responsible Persons will ensure that a Fire Risk Assessment is carried out on a regular basis. The document will be filed by the Church Secretary.

 

Awareness of the Fire Procedure

  • Fire Procedure to be reviewed annually by the Trustees and then availability made known at the Church Members’ Meeting immediately after the AGM.

 

Prevention of Fire

  • All portable electrical equipment is to be PAT Tested regularly. (Minimum every two years)
  • All electrical equipment is to be switched off at the socket after use. Group Leader to ensure that this is done.
  • Where candles are used, ensure that they are not burnt near flower arrangements and similar combustible materials.
  • Portable heaters should be used carefully, avoiding use in/near exit areas.
  • Ensure that the electrical wiring is tested and inspected frequently.
  • Aim to keep at a minimum the amount of flammable and combustible material that is stored on the premises, especially in those easily forgotten spaces and store areas.
  • Avoid storing flammable rubbish outside the premises.

 

Escaping from the building in the event of fire

  • There are four fire exits; all have white/green Fire Exit signs above them.
  • Fire Exits are checked before each meeting to ensure they are unlocked and unobstructed.
  • All fire doors are to be unlocked and any obstructions cleared before the building is in use.
  • ‘Fire Procedure - What to do in the event of a fire’ signs have been erected at various key locations.
  • Fire Assembly signs, directing people to the grassed area - in the graveyard at the side of the car parking area on Long Lover Lane - have been erected at key locations.
  • A ‘Fire Assembly Point’ sign has been attached to the outside wall by the grassed area to indicate where assembly should take place.

 

Fire Marshals/Wardens

  • (#) The Responsible Persons will continuously review the needs of the Church with regard to training, guidance and certification of Fire Marshals and Fire Wardens.
  • (#) Deacons and Group Leaders will be provided with adequate guidance/training; they are tasked with assisting elderly or vulnerable persons to exit the building, and to check that everyone has been evacuated.

 

Fighting fires (if safe to do so)

  • Six fire extinguishers are located in the building - three in the main chapel, one downstairs on the side of the archway between the two rooms, one in the kitchen and one in the Upper Room.
  • (#) The Responsible Persons will continuously review the needs of the Church with regard to training and guidance relating to the use of fire extinguishers.
  • (#) Deacons and Group Leaders will be provided with adequate guidance/training

 

Fire Extinguisher Inspection

 

  • BS5306 stipulates that a fire extinguisher should be serviced once each year by a qualified professional.  A record of tests, maintenance and servicing needs to be kept to show that this has been done. Each bottle has a time of check. (#) The paperwork will be filed by the Church Secretary.

 

Testing of emergency lighting

  • (#) Responsible Persons to identify the procedure by which this can be achieved. Testing will be carried out annually.

 

Premises Inspection by the Fire Brigade

  • Current Regulations do not contain a requirement that the premises should be inspected by the Fire Brigade. (The emphasis is now placed on the Church’s responsibilities).

 

 


First Aid

Risk

Assessment

Prevention of Accidents:

  • Deacons/Leaders to ensure hazards are removed or minimised before each meeting, eg objects on the floor, spilt liquids, sharp objects.

 

First Aid

  • Three First Aid Kits are located in the chapel (in the vestry, the kitchen and the downstairs room) and are checked annually (usually in May) by the Pastor for expiration and contents. 

 

Recording of Accidents

  • (#) An Accident Book is filed securely by the Church Secretary, and is used to record any accidents which occur on the Church premises.
  • (#) Details of the accident should be passed to the Pastor or Church Secretary to be recorded.
  • (#) The Responsible Persons will carry out an annual review of the accidents reported, and will make appropriate arrangements for avoidance of similar accidents where appropriate.

 

First Aiders     

  • (#) Training to be organised and reviewed every three years by the Responsible Persons.
  • The Church Secretary will maintain a list of trained personnel,
  • (#) Signage naming the First Aiders will be maintained in the main chapel and upstairs room. 

 

 

Safeguarding

Risk

Assessment

Safeguarding Policy

  • See the separate document, ‘Safeguarding Policy 2021’.
  • The policy will be reviewed regularly (maximum every 24 months).
  • All persons whose role within the Church may involve a Safeguarding aspect are required to read and sign their acceptance of the policy.
  • (#) An A4 summary document will be placed on the Church Noticeboard

 

Knowing what Safeguarding is

  • (#) The summary – and any relevant changes recently made - will be explained at each Church Members’ Meeting immediately following the AGM.
  • (#) The policy and summary will be available on the Church website; hard copies may be requested from the Church Secretary.

 

Protecting Children and Vulnerable Adults

  • All children’s workers are to have enhanced DBS certificates
  • The Safer Recruitment Policy 2021 (see separate document) forms part of our Safeguarding standards.
  • The Safe Use of Images Policy 2021 (see separate document) forms part of our Safeguarding standards.

 

Recording Serious Incidents

  • As identified in the Safeguarding Policy, Serious Incidents must be reported to the Pastor or another Safeguarding Lead.
  • Those responsible for the recording of the details will be provided with adequate training
  • (#) The Safeguarding Leads will carry out an annual review of Serious Incidents that have been recorded that year, and – where relevant – will take any necessary actions to avoid any recurrence of such incidents.

 

 

Miscellaneous Risk

Risk

Assessment

Key Holders

  • To comply with insurance purposes – and all other purposes relating to access to the premises – the Church Secretary will maintain a list of key holders.
  • (#) The list will be reviewed regularly by the Responsible Persons.. Where appropriate the return of keys may be requested.

 

Power cuts

The previous version of this policy stated that ‘A stock of candles and holders to be kept in the chapel’. These are currently stored in the cupboard under the stairs.

(#) The Responsible Persons will review the requirements of the Church with regard to power cuts, and will take appropriate steps to provide the relevant resources and publicise their availability.

(#) This policy will then be updated accordingly.

 

Snow/Ice

  • (#) The Responsible Persons will review the requirements below, and – if the conditions are considered to be reasonable - ensure that appropriate steps are taken to meet them.
  • Grit/sand and a snow shovel to be available in the winter to ensure paths to the chapel are safe to walk on.
  • Areas to be cleared and gritted:
    • Chapel courtyard
    • Path from courtyard to ramp on Newby Lane
    • Footpath by courtyard on Long Lover Lane
    • Path and steps from car park to Upper Room

 

Food and Drink

  • The current primary occasions where food is served are the monthly Fellowship Lunches and the DCF Group. This requirement, however, applies to any such occasion run by the Church.
  • (#) Food must be approved by persons with the appropriate food safety certification.
  • (#) The Church Secretary will keep a list of such persons.
  • (#) Susan Bradshaw is currently the Lead on Food Safety.

 

 

Insurance                                        

Type and Coverage:

  • Employers’ Liability
  • Public Liability
  • Products Liability
  • Personal Accident
  • Legal
  • Trustees’ Liability

Current Policy Number: RC01002105

 

 

Landlord Gas and Electrical Safety Certificates

CP12 – Gas Safety Certificate

We do not have any appliances or resources of these types. This section of the Policy is, therefore, included for possible future use.

 

UK landlords with gas appliances and fittings – including central heating, boilers and flues – must conduct an annual safety check conducted by a Gas Safe engineer.

 

All permanent and portable gas appliances and flues in the property require an annual gas safety check.

 

Any gas appliance that we own and provide for the tenant's use is included in our legal duties

 

If a tenant has their own gas appliance that we have not provided, we are responsible for parts of the associated installation and pipework, but not for the appliance.

 

Note: This is separate from any maintenance requirements.

 

The engineer will check any gas appliances in the building, including heaters, cookers and boilers. They will check for gas tightness, pressure, ventilation and safety cut outs, as well as making sure all flues are safe and free from blockages.

 

If any appliances fail the gas safety check, we will need to have the issue fixed before our CP12 certificate can be issued. If an appliance is dangerous, the engineer will ‘condemn’ it by placing a warning sticker on the appliance and disconnecting the gas supply. This appliance will need to be removed and replaced.

 

If everything passes the inspection, the engineer will provide the CP12 immediately. If no-one is at the property during the inspection, they may send it to us in the post.

 

We must provide a gas safe certificate copy to our tenants within 28 days of the inspection.

 

EICR – Electrical Installation Condition Report

 Landlords of privately rented accommodation must:

  • Ensure national standards for electrical safety are met. These are set out in the 18th edition of the ‘Wiring Regulations’, which are published as British Standard 7671.
  • Ensure the electrical installations in their rented properties are inspected and tested by a qualified and competent person at least every 5 years.
  • Obtain a report from the person conducting the inspection and test which gives the results and sets a date for the next inspection and test.
  • Supply a copy of this report to the existing tenant within 28 days of the inspection and test.
  • Supply a copy of this report to a new tenant before they occupy the premises.
  • Supply a copy of this report to any prospective tenant within 28 days of receiving a request for the report.
  • Supply the local authority with a copy of this report within 7 days of receiving a request for a copy.
  • Retain a copy of the report to give to the inspector and tester who will undertake the next inspection and test.
  • Where the report shows that remedial or further investigative work is necessary, complete this work within 28 days or any shorter period if specified as necessary in the report.
  • Supply written confirmation of the completion of the remedial works from the electrician to the tenant and the local authority within 28 days of completion of the works.

 

Activity Risk Assessments

Events in the Chapel

Lead Person(s): Deacons supported by Pastor

Risk

Assessment

Fire Exits

  • Ensure that all doors (including the Upper Room) are unlocked before the event.
  • Ensure that the doors are locked at the end of the event

 

Hazards on walkways, etc

  • Ensure that any such hazards are removed.

Evening or dark weather

  • Ensure that the outside lights are on before darkness falls.
  • Ensure that the stairs, lower room and downstairs kitchen are lit.
  • Ensure that the lights are switched off after the meeting.

 

Toilet sanitation

  • Ensure that soap/handwash and a clean towel are available in all the toilets.

Robbery/theft/burglary of offerings

  • No money to be left on the premises
  • Money to be counted and removed quickly and discreetly

 

Safety on the Chapel steps and stairs

  • Assist any elderly/frail visitors as needs direct

Transport Home

Offer transport home to anyone without it

 

Physical intrusion or attack on meeting attendees

  • Pastor and Deacon(s) to attempt to escort intruder/attacker outside and close the door behind them.
  • If successful, other Deacons to then either lock the doors, or evacuate the building via other exits as they so judge.
  • If ‘escort’ action is not possible, Deacons to evacuate the building via other exits.
  • Police to be called immediately.

 

 

Events in the Upper Room

Lead Person: Alan Marsden supported by Deacons, Group Leader, or Trustee Chair

Risk

Assessment

Fire Exits

  • Ensure that all doors (including the Chapel) are unlocked before the event.
  • Ensure that the doors are locked at the end of the event

 

Hazards on walkways, etc

  • Ensure that any such hazards are removed.

 

Evening or dark weather

  • Ensure that the outside lights are on before darkness falls.
  • Ensure that the stairs, lower room and downstairs kitchen are lit.
  • Ensure that the lights are switched off after the meeting.

 

Phone for emergencies

  • Ensure that a mobile phone is available for this purpose

 

DBS Accredited Person

  • Ensure that the group has a DBS-accredited person in attendance. The meeting must not proceed if one is not in attendance.

 

Toilet sanitation

  • Ensure that soap/handwash and a clean towel are available in all the toilets.

 

Use of sharp equipment, eg needles, scissors

  • Group Leader to ensure these are used safely
  • Also, to ensure they are stored safely afterwards.

 

Robbery/theft/burglary of offerings (DCF, Sunday Lunches, etc)

  • No money to be left on the premises
  • Money to be removed quickly and discreetly by the Group Leader

 

 

Safety on the Chapel steps and stairs

  • Assist any elderly/frail visitors as needs direct

Transport Home

  • Offer transport home to anyone without it

 

Physical intrusion or attack on meeting attendees

  • Pastor, Deacon(s), and/or Group Leader (depending on attendance) to attempt to escort intruder/attacker outside and close the door behind them.
  • If successful, other key holders to then either lock the doors, or evacuate the building via other exits as they so judge.
  • If ‘escort’ action is not possible, Deacons or Group Leader to evacuate the building via other exits.
  • Police to be called immediately.

 

                                        

Groups from outside the Church (supplementary conditions)

Risk

Assessment

Safeguarding

  • Provide Group Leader with a copy of the latest Safeguarding Policy

 

Health & Safety and Risk Assessments

  • Provide Group Leader with a copy of the latest Health & Safety and Risk Assessment Policy

 

Obtain signed ‘Leader’s Declaration’; this will cover the listed commitments

 

  • I shall make sure that those assisting me are aware of their responsibilities.
  • I agree to abide by the sections that apply to my group and relate to the use of the Church premises
  • I agree that any equipment brought onto the premises is safe to use.
  • I will notify the Church of any change in leadership.
  • I will notify the Church of any incidents that put the safeguarding of the attenders of the group or their leaders at risk.
  • I will ensure that appropriate insurance is held to cover the activities being held on the Church premises.
  • I will ensure I have an up-to-date rental agreement with the Church, if applicable.

 

 

 

 

Appendix A

 

Salem Congregational Chapel, Martin Top

 FIRE PROCEDURE –

WHAT TO DO IN THE EVENT OF A FIRE                                                                           

 

If a fire is detected or suspected:

 

Exit the building

 

Leave by the clearly marked Fire Exits. If the nearest one is blocked use an alternative route.

 

Fire exits are located in the following places:

 

2 x main Chapel Entrances, Upper Room, Lower Room

 

Church/Group Leaders need to be aware of the location of the exits. Leaders are especially responsible for ensuring that children, the elderly and people with limited mobility, sight or hearing vacate safely. Do not wait to collect coats or valuables. People are not replaceable.

 

Tackling Fire

 

The most important thing is to leave the building safely.

 

A decision to tackle the fire – or not - will normally be the responsibility of the relevant Leader(s); it is expected that common sense should prevail.

 

As a general rule, only use a fire extinguisher if all exits are blocked.

 

Fire Extinguisher equipment is clearly available in the Chapel building.

 

Call the Fire Brigade

 

Ideally, use a mobile phone; dial 999 and ask for the Fire Brigade

 

The address of the church is:

 

Salem Chapel, Martin Top, Long Lover Lane, Rimington, Clitheroe BB7 4EG

 

An ‘Emergency 999 Calls’ poster containing the address can be found in the outside noticeboard.

 

In the absence of a mobile phone, the church has a telephone located in The Manse

 

Do not re-enter the building. Do not go back for any reason. Await the Fire Brigade.

 

Meeting Point

 

The meeting point is:

 

The grassed area of the graveyard which is accessed via the gate to the left of the car parking area on Long Lover Lane.

 

Leaders and attendees should liaise to ensure that everyone has been accounted for.

 

This procedure was adopted by the church on 12 April 2021

 

 

APPENDIX B – The ‘Responsible Person(s)’

The Regulatory Reform (Fire Safety) Order 2005 consolidated and rationalised previous fire safety legislation and reduced the number of enforcing authorities dealing with general fire safety matters.

The Order requires that the responsible person (the person having control of the building, or a degree of control) takes reasonable steps to reduce the risk from fire and makes sure people can safely escape if there is a fire.

 

Note: It is acceptable for more than one person to share the responsibilities of the ‘Responsible person’

 

The Order defines the ‘responsible person’ as the person who has control of the premises (as occupier or otherwise) in connection with the carrying on by him of an undertaking (for profit or not).

 

Their duties of the responsible person are set out in articles 8 to 22 of the Order, and include:

 

 

APPENDIX C

EMERGENCY

999 CALLS

Our location is:

Salem Chapel,

Martin Top,

Long Lover Lane,

Rimington,

Clitheroe

BB7 4EG